DVSA Maintenance Session with Members – Q&A Session
Caroline Whitney
When you step onto a community minibus or dial-a-ride vehicle, you’re trusting that it’s safe, well-maintained and ready to get you where you need to go. Making sure these community transport vehicles stay roadworthy isn’t just about ticking boxes, it’s about providing a reliable, secure service that people in our communities can depend on every day.
Last week we co-hosted a session on “Understanding Vehicle Maintenance” with the Driver and Vehicle Standards Agency (DVSA), to give CTA members direct access to the people behind policy decisions that affect community transport.
At the end of the session, CTA members had the opportunity to ask questions to better understand DVSA’s role and get clarity on current requirements and future plans.
- Is a brake test required at every 10-week safety inspection?
Yes, best practice recommends conducting a roller brake test at every safety inspection. If inspections are carried out every 12 weeks, this would result in four brake tests annually, which meets the minimum recommended frequency. Operators using a 10-week interval may consider extending to 12 weeks if supported by a risk assessment and a consideration of vehicle condition and age.
- How much of the Guide to Maintaining Roadworthiness (GTMR) applies to a low-mileage minibus operated by a charity?
The GTMR is broadly applicable, even for low-mileage minibuses. While some content is tailored to the haulage sector, the PSV section has been expanded. All vehicles used on the road must be maintained in a safe and roadworthy condition, regardless of usage level.
- If a local garage is an MOT testing station, does that guarantee quality maintenance? What incentive is there for local garages to be MPRS Audited?
Not necessarily. While MOT stations are monitored by DVSA, quality can vary. Operators should assess the quality of work based on test pass rates and defect history. If operators are familiar with the Guide to Maintaining Roadworthiness, they should also question the garage if they are giving advice against what is laid out, for example not having to do maintenance checks at least every 10-12 weeks.
The Maintenance Provider Recognition Scheme (MPRS) offers independent auditing and may help identify high-quality providers.
- Can operators reduce costs by switching from 10-week to 12-week inspections?
Yes, but only if justified by factors such as vehicle age, mileage, and defect history. If inspections consistently reveal few or no defects, a 12-week interval may be appropriate. This decision should be reviewed annually and supported by maintenance records.
- Is a 10-week inspection interval mandatory for Section 19 permits?
No. Although guidance may suggest 10-week or 6-week intervals (for vehicles over 12 years old), there is no legal requirement. Inspection intervals should align with the GTMR and be based on vehicle usage, age, and condition. Intervals up to 13 weeks may be acceptable for low-use vehicles, each operator is different, and the decision should be based on the individual vehicles, their mileage and the number of defects being identified.
- Do operators need contracts with each maintenance provider?
Yes, it is best practice to have contracts with all maintenance providers, including individual mechanics and dealerships. These contracts should be documented and linked to the operator’s licence. LOLER inspections (e.g., for tail lifts) do not require contracts but must be evidenced with certification.
- Is there a list of approved maintenance providers by region?
No, neither DVSA nor CTA maintains such a list. However, operators can search for Authorised Testing Facilities (ATFs) on the GOV.UK website by postcode. As MPRS grows, a list of accredited providers may become available.
- Are there specific guidance documents for electric vehicles (EVs)?
Not yet. Current guidance is not tailored to EVs, but DVSA is working on updates to include alternative fuel vehicles. In the meantime, operators should ensure drivers are familiar with EV-specific features and document any training or familiarisation sessions including updating the daily checklist carried out before the vehicle is used.
- Is a decelerometer an acceptable alternative to a roller brake test?
Yes, for PSVs, a decelerometer test is acceptable if accompanied by temperature readings and conducted after a road test. However, operators are still expected to conduct at least four roller brake tests annually.
- Have the rules regarding brake testing changed recently?
No, the rules have not changed. The guidance has been clarified to emphasise that best practice is to conduct a roller brake test at every safety inspection. Decelerometer tests may be used between roller brake tests if supported by a risk assessment and vehicle history.
- What can operators do if garages are unwilling to set up contracts?
This is a common challenge. Operators should communicate the regularity and importance of the work to potential providers. If difficulties persist, CTA may be able to offer additional support or guidance.
If you have any further questions or need further support on vehicle maintenance please contact the CTA advice line on 0345 130 6195 or email advice@ctauk.org, 10am – 4pm Monday to Friday.